Last Updated: January 2026
1. Introduction
Smart Log is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our visitor management system.
Smart Log complies with Republic Act No. 10173, also known as the Data Privacy Act of 2012, and its Implementing Rules and Regulations, as well as relevant issuances of the National Privacy Commission (NPC).
2. Information We Collect
Personal Information:
- Name and email information
- Purpose of visit
- Check-in and check-out times
- Profile photographs (if applicable)
3. How We Use Your Information
We use collected information to:
- Manage and track visitor access to campus facilities
- Enhance campus security and safety
- Maintain visitor logs and records
- Comply with legal and regulatory requirements
- Improve our services and user experience
- Communicate important updates and notifications
We process personal data based on consent of the data subject, fulfillment of a legal obligation, and the legitimate interests of the institution in ensuring campus security and operational efficiency.
4. Data Retention
Visitor records are retained for a period of one (1) year from the date of visit, unless required by law to be kept longer. After this period, data is securely deleted through automated cleanup processes.
5. Data Sharing and Disclosure
We do not sell or rent your personal information. We may share personal data with:
- School administrators and authorized personnel
- Law enforcement when legally required
- Third-party service providers who assist in system operations (under strict confidentiality agreements)
6. Data Security
We implement industry-standard security measures including:
- Encryption of data in transit and at rest
- Regular security audits and updates
- Access controls and authentication
- Secure server infrastructure
7. Your Rights
You have the right to:
- Access your personal data
- Request correction of inaccurate/incorrect data
- Request deletion of your data
- Object to processing of your data
- Withdraw consent at any time
To exercise these rights, data subjects may contact the institution through the contact details provided below. Requests will be acted upon within a reasonable period in accordance with applicable laws and regulations.
8. Changes to This Policy
We may update this Privacy Policy periodically. We will notify users of material changes via email or prominent notice on our website.
9. Contact Information
For questions, concerns, or support regarding our Privacy Policy, please contact us at smartlog20252026@gmail.com
